Clerk and Recorder Technician

Deadline to Apply: Thursday, January 2024 11:59 p.m.

Department: Clerk & Recorder

Salary Range: $20.00-$25.00/hour – Grade 6N

FLSA Status: Non-Exempt

Status: Full-Time

Benefit Status: Eligible for benefits

POSITION SUMMARY

Performs a variety of administrative and clerical functions associated department functions, including: processing motor vehicle transactions; issuing marriage licenses; creating and maintaining voter records and assisting in election processes; processing business transactions; and performing various related tasks in support of department functions.

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

High School diploma or GED; and,

One to two years of progressively responsible related experience; or,

Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications:

Notary Public (depending on assignment)

ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.)

Processes motor vehicle transactions, including, but not limited to: reviewing official and legal documents; calculating fees and taxes; entering information into computer system; researching historical data; cashiering; issuing permits; mailing information; corresponding with citizens, car dealers, etc., to obtain needed information; creating, organizing and maintaining filing systems; notarizing documents; filing and tracking duplicate registrations and titles; issuing regular and special plates; and processing renewals, registrations, chattel mortgages, various titles, lien information, special identification numbers, trailers, handicap plates and placards.

Interviews, screens, greets visitors and directs them to the appropriate area or individual; may answer various inquiries personally; provides information on departmental services and functions; assists visitors in making copies.

Issues marriage licenses and collects required fees; verifies identification, address and related information.

Processes and prepares vehicle titles and renewals, including: inspecting titles; assuring appropriate taxes have been paid or are collected; completing cards; entering information into computer database; issuing plates; printing and filing title copies and collecting fees.

Processes vehicle titles, renewals, replacement plates and temporary permits for vehicles, trailers and heavy equipment owned by organizations; maintains databases and track titles.

Prepares complex, routine and non-routine reports utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; prepares work reports; develops charts and graphs; prints various reports; relays and interprets administrative decisions, policies and instructions.

Enters information into a computer terminal; uses the computer system to retrieve a variety of daily, monthly and yearly reports; maintains routine financial records.

Formats and types letters, memos, labels, agendas, notices, reports, or other correspondence on a computer or typewriter and proofs correspondence and related documents of staff.

Opens, stamps, sorts, and distributes incoming mail; prepares and processes outgoing mail, mass mailings, etc.; determines appropriate routing for correspondence.

Organizes and maintains various filing systems.

Composes correspondence in accordance with standard policies; answers various inquiries; explains policies and procedures and arranges appointments; processes orders and updates manuals; processes routine and non-routine matters independently.

Reports administrative and/or operational problems to supervisor.

May deal with sensitive and confidential personnel matters at the direction senior level staff and/or the department director.

IMPORTANT JOB FUNCTIONS:

Photocopies reports, memos, and other various documents for requesting parties; develops various forms. Disseminates a variety of information to various agencies, divisions, or departments via telephone, mail or FAX. May serve as backup for other positions within the department. Performs other related duties as assigned.

Moffat County is an Equal Opportunity Employer: Females/Minority/Veterans/Disabled/ Sexual Orientation/Gender Identity

Questions? Contact Human Resources at (970) 824-9195.