Deadline to Apply: Tuesday, January 14th, 2025. 11:59 p.m.
Department: Clerk & Recorder
Salary Range: $20.60 - $25.75/hour
FLSA Status: Non-Exempt
Status: Full-Time
Benefit Status: Eligible for benefits.
POSITION SUMMARY
The part-time Elections and the part-time Clerk & Recorder technician positions have been combined to be one full-time position, job duties will be split between Clerk & Recorder and Elections.
Performs a variety of administrative, clerical, and specialized functions associated with department functions, including: processing motor vehicle transactions; issuing marriage licenses; assisting in the election processes; assisting with recording functions; processing business transactions; and performing all other various task in support of departmental functions.
Incumbent analyzes, regulates, and enforces statutory requirements for all State and Federally mandated laws and regulations.
MINIMUM QUALIFICATIONS REQUIRED:
Education and Experience:
High School diploma or GED; and,
One to two years of progressively related experience; or,
Any combination of education, training, and experience which provides the required knowledge to perform the essential functions of the job.
Licenses and Certifications:
Notary Public (depending on assignment)
ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.)
Processes motor vehicle transactions, including, but not limited to; reviewing official and legal documents; calculating fees and taxes; entering information into computer systems; researching historical data; cashiering; issuing permits; mailing information; corresponding with citizens, car dealer, etc. to obtain needed information; creating, organizing, and maintaining filing systems; notarizing documents; filing and tracking duplicate registrations and tiles; issuing regular and special plates; and processing renewals, registrations, chattel mortgages, various titles, lien information, special identification numbers, trailers, handicap plates, and placards.
Acts as an agent for the Colorado Department of Revenue, Division of Motor Vehicle and stays in compliance with C.R.S. 42-12-15.
Interviews, screens, greets visitors and directs them to the appropriate area or individual; may answer various inquiries personally; provides information on departmental services and functions; and assists visitors in making copies.
Issues marriage licenses, collects required fees, verifies identification, addresses, and related information.
Processes and prepares vehicle titles and renewals, including; inspecting titles; assuring appropriate taxes have been paid or are collected; completing cards; entering information into computer database, issuing plates; printing and filing title copies, and collecting fees.
Processes vehicle titles, renewals,
replacement plates, and temporary permits for vehicles, trailers, and heavy equipment owned by organizations; maintains databases and track titles.
Completes recording functions, including; calculating fees, indexing grantor/grantee and legal descriptions; duplicating maps; and scanning information.
Processes liquor licenses and special events permits including; reviewing and processing applications; calculating fees; obtaining fingerprint information; scheduling hearings; writing legal notices; obtaining investigative information; obtaining required signatures; and distributing applications to agencies.
Processes election information including; registering voters; preparing for elections; and answering questions and resolving programs.
Performs vehicle identification number (VIN) inspections.
Processes fiscal functions, including; verifying, reconciling, allocations, and posting details of transactions to accounts in journals or computer files; submitting monthly reports and warrants to agencies; and maintaining related information.
Prepares complex, routine, and non-routine reports utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; prepares work reports; develops, charts, and graphs; prints various reports; relays and interprets administrative decisions, policies, and instructions.
Analyzes, regulates, and enforces statutory requirements for all State and Federally mandated laws and regulations.
Enters information into a computer terminal; uses the computer system to retrieve a variety of daily, monthly, and yearly reports; and maintains routine financial reports.
Opens, stamps, sorts, and distributes incoming mail; prepares and processes outgoing mail, mass mailings, etc.; and determines appropriate routing for correspondence.
Organizes and maintains various filing systems.
Composes correspondence in accordance with standard policies; answers various inquiries; explains policies and procedures and arranges appointments; process orders and updates manuals; and processes routine and non-routine matters independently.
May deal with sensitive and confidential personnel matters at the direction of senior level staff and/or the department director.
IMPORTANT JOB FUNCTIONS:
Photocopies reports, memos, and other various documents for requesting parties, and develops various forms.
Disseminates a variety of information to various agencies, divisions, or departments via telephone, mail or FAX.
Performs other related duties as assigned.
Moffat County is an Equal Opportunity Employer:
Females/Minority/Veterans/Disabled/ Sexual Orientation/Gender Identity
Questions? Contact Human Resources at (970) 824-9195.
Click here to apply