Development Services Administrative Assistant
Deadline to Apply: Wednesday, November 9th, 2025. 11:59 p.m.
Department: Development Services
Salary Range: $22.97 - $28.72/hour
FLSA Status: Non-Exempt
Status: Full-Time
Benefit Status: Eligible for benefits.
POSITION SUMMARY
Performs a variety of complex administrative functions in support of an executive-level position or department director. Examples of duties include: composing correspondence; developing various, complex reports by researching and gathering information/statistics; coordinating and attending meetings; maintaining personnel files and processing related paperwork; and tracking budget expenditures, and assisting in the preparation of the budget.
MINIMUM QUALIFICATIONS REQUIRED:
Education and Experience:
High school diploma or GED; and,
Three to four years of progressively responsible related experience; or,
Any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Licenses and Certifications:
Spanish/English Bilingual preferred
ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.)
Formats and types letters, memos, labels, agendas, notices, reports, or other correspondence on a computer or typewriter and proofs correspondence and related documents of staff.
Opens, stamps, sorts, and distributes incoming mail; prepares and processes outgoing mail, mass mailings, etc.; determines appropriate routing for correspondence.
Coordinates and schedules appointments, meetings, or reservations at the request of staff; prepares the location, photocopies materials, and prepares agendas.
Oversees purchasing processes, including: coordinating orders; receiving and reconciling shipments with purchase orders; preparing invoices for payment; ordering and maintaining supplies; and performing and/or coordinating equipment maintenance and repairs.
Prepares complex, routine, and non‑routine reports utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; prepares work reports; develops charts and graphs; prints various reports; relays and interprets administrative decisions, policies, and instructions.
Coordinates travel arrangements; makes reservations; determines cost impact for budget purposes.
Organizes and maintains various filing systems.
Composes confidential correspondence and maintains files associated with same.
Tracks due dates for reports, correspondence, etc.
Interviews, screens, greets visitors and directs them to the appropriate area or individual; may answer various inquiries personally; provides information on departmental services and functions.
Composes correspondence by standard policies; answers various inquiries; explains policies and procedures and arranges appointments; processes orders and updates manuals; processes routine and non‑routine matters independently.
Assists in the formulation of the budget, including: making recommendations; preparing forms; typing, calculating, and coordinating completion of budget; maintaining/tracking budget accounts/records throughout year; balancing and reconciling budget; preparing quarterly financial reports; preparing transfer memos; and attending budget meetings/hearings.
Prepares resolutions, ordinances, and/or legislation for presentation.
Interacts with a variety of high-level individuals, both internally and within the community to provide information, disseminate departmental information and assist in resolving administrative issues
IMPORTANT JOB FUNCTIONS:
Photocopies reports, memos, and other various documents for requesting parties; develops various forms.
Disseminates a variety of information to various agencies, divisions, or departments via telephone, mail, or FAX.
May serve as backup for other positions within the department.
Performs other related duties as assigned.
Moffat County is an Equal Opportunity Employer:
Females/Minority/Veterans/Disabled/ Sexual Orientation/Gender Identity.
This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description. Any essential function or requirement of this description will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible. Moffat County prohibits discrimination on the basis of age, sex, race, color, national origin, creed, ancestry, religion, disability, pregnancy, genetic information, sexual orientation, marital status, gender identity, or any other status protected by federal or state law.
Questions? Contact Human Resources at (970) 824-9195.
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