Economic Security Admin Assistant
Economic Security Admin Assistant
Deadline to Apply: Wednesday, October 15th, 2025. 11:59 p.m.
Department: Human Services
Salary Range: $20.60 - $25.75/hour
FLSA Status: Non-Exempt
Status: Full-Time
Benefit Status: Eligible for benefits.
POSITION SUMMARY
Performs a variety of moderately difficult clerical functions in support of office/department staff, including: composing correspondence; processing purchase orders; answering the telephone, assisting customers or directing requests to appropriate staff; entering information into computer system; processing accounting; and performing related functions in support of department operations.
MINIMUM QUALIFICATIONS REQUIRED:
Education and Experience:
High school diploma or GED; and,
Two to three years of related experience; or,
Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Licenses and Certifications:
Notary Public (depending on assignment)
ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.)
Answers telephone, takes messages, screens phone calls, provides information to callers, receives citizen complaints, and directs calls and messages to appropriate person; explains service policies, procedures and rules to callers with questions regarding same.
Interviews, screens, and greets visitors and directs them to the appropriate area or individual; may answer various inquiries personally; provides information on departmental services and functions.
Generates purchase orders, to include: preparing requisitions; verifying receipts to purchase orders; verifying signatures; and copying, sorting and/or filing information.
Assists in coordinating events and programs, including: organizing and maintaining materials and supplies; obtaining contracts and agreements with vendors, contest judges, etc.; recruiting volunteers; confirming speakers; distributing informational materials, invitations, confirmations, etc., to various agencies and organizations; and compiling contest results for payment of premiums and publication of results.
Develops advertising layouts and types related information; prepares legal notifications for publication.
Processes basic accounting functions, including: maintaining accounting ledger; reconciling and balancing accounts; making deposits; coding, recording and submitting bills; and submitting reports.
Maintains and updates database information, manuals and various filing systems; sets up and maintains records retention schedules
Copies, reviews and records documents; updates legal descriptions, addresses, parcel sizes, valuations and other records.
Enters information into a computer terminal; uses the computer system to retrieve a variety of daily, monthly and yearly reports; maintains routine financial records.
Interprets legal descriptions and locates information on maps; maintains and labels maps.
Organizes meeting sites; prepares materials; takes photographs of subject application sites; sends notifications; attends meetings; prepares agenda; takes notes and prepares minutes.
Revises applications and forms.
Maintains and updates leasing information.
Processes permits; receives and receipts money.
May deal with sensitive and confidential personnel matters at the direction of senior level staff and/or the department director.
Maintains and replenishes office supply inventory.
Prepares reports as requested utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports.
Transcribes audio tapes; types and edits documents; compiles documents and photographs.
Composes correspondence in accordance with standard policies; answers various inquiries; explains policies and procedures and arranges appointments; processes routine and non-routine matters independently.
Reports administrative and/or operational problems to supervisor.
Retrieves, opens, stamps, sorts, and distributes incoming, interoffice, and outgoing mail; receives and distributes faxes and email; and checks and maintains voice mail.
IMPORTANT JOB FUNCTIONS:
Makes travel arrangements.
Photocopies reports, forms, memos, and other various documents.
Labels and maintains maps.
Disseminates a variety of information and/or reports to various agencies, divisions, or departments via telephone, mail, email or FAX.
May serve as backup for other positions within the department.
Performs other related duties as assigned.
Moffat County is an Equal Opportunity Employer:
Females/Minority/Veterans/Disabled/ Sexual Orientation/Gender Identity
Questions? Contact Human Resources at (970) 824-9195.
Click here to apply